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Healthcare data backup policy12/19/2023 Similarly, healthcare organizations are subject to the data retention requirements of the Health Insurance Portability and Accountability Act (HIPAA). In recent years, the focus on data privacy has increased, which has resulted in more complex laws and regulations worldwide.Īs an example, publicly-traded companies in the United States must establish a retention policy to meet the data retention requirements outlined in the Sarbanes-Oxley Act (SOX). Legal and Regulatory ComplianceĮfficient data management and records management can support core business functions and help the organization meet its legal, statutory, and regulatory obligations. The policy helps ensure that outdated or duplicated data is appropriately disposed of, making it easier to find data that’s still relevant and useful. The organization must outline all the different types of data and records that it retains and how long each type should be stored and backed up. Streamlined Data ManagementĪ retention policy is part of an enterprise’s overall data management strategy. Thus, a data retention policy helps ensure that the business retains or backs up the appropriate pieces of data for a suitable amount of time. Moreover, unnecessary retention and full backups can consume expensive storage space and decrease network access speed. On the other hand, backing up too much data may cause confusion during the recovery process. In that case, disaster recovery will be incomplete and affect business continuity because of a lack of access to the data and records required to function properly. Suppose an organization does not have comprehensive data backup measures in place. Proper data backups are essential to your business continuity plan when faced with unexpected disasters. Why is a Data Retention Policy Important? Regular Backups and Archiving The policy should also include information about who is responsible for each type of data and how it will be deleted (or purged) at the end of its retention period.Ī data retention policy should also specify backup storage procedures to help a company recover if they experience data loss. The goal is to secure your data and ensure compliance with particular business needs, industry guidelines, or legal requirements.Ī comprehensive data retention policy and records management plan detail the reasons a company wants to retain specific records and where it will store or archive this data. It may also be called a records retention policy or backup retention policy. A data retention policy is a company’s established protocol for keeping records for a set period of time.
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